Privacy Policy

1. Information We Collect

We may collect information directly from you, automatically through your use of the website, and from third parties involved in providing requested wedding services.

Information You Provide

When you submit an inquiry, communicate with us, or request information about our services, we may collect:

• Your name
• Email address
• Telephone number
• Preferred wedding or event date
• Type of wedding, proposal, vow renewal, or event you are planning
• Preferred New York City location
• Estimated guest count
• City, state, region, or country from which you are traveling
• Information about your ceremony, relationship, preferences, guests, vendors, or travel plans
• Communications sent by email, telephone, contact form, text message, or social media
• Information needed to prepare proposals, agreements, invoices, permits, ceremonies, timelines, or wedding-day arrangements
• Any other information you choose to provide

Please avoid submitting unnecessary identification numbers, financial account details, medical information, passport information, or other highly sensitive information through a general website contact form.

Sensitive Personal Information

Some information voluntarily provided in connection with a wedding or ceremony may reveal or suggest sensitive personal information, including information about a person’s relationship, sexual orientation, religious beliefs, accessibility needs, health requirements, or cultural background.

We use sensitive personal information only when reasonably necessary to respond to your request, personalize your ceremony or services, accommodate your needs, fulfill our agreement with you, or comply with applicable law. Where legally required, we rely on your explicit consent to process this information.

We do not use voluntarily provided sensitive personal information for unrelated profiling, discrimination, or targeted advertising.

Information Collected Automatically

When you visit the website, certain information may be collected automatically by our website, hosting provider, security services, analytics tools, or similar technologies. This information may include:

• Internet Protocol address
• Browser and device type
• Operating system
• Approximate geographic location
• Referring website
• Pages viewed and links selected
• Date and time of access
• Website activity and technical diagnostic information
• Cookie identifiers and similar online identifiers

This information helps us operate, secure, maintain, and improve the website.

Information From Other Sources

We may receive information from:

• A partner, family member, planner, or representative contacting us on your behalf
• Venues, officiants, photographers, florists, transportation providers, beauty professionals, and other wedding vendors
• Payment, invoicing, scheduling, communication, or document-service providers
• Social media platforms when you communicate with us through those services
• Publicly available sources when necessary to verify event or venue information

When providing information about another person, you represent that you are authorized to provide it and that the person understands how it may be used.

2. How We Use Information

We may use personal information to:

• Respond to inquiries and provide requested information
• Recommend wedding packages, services, locations, and vendors
• Prepare proposals, contracts, invoices, timelines, and ceremony materials
• Coordinate wedding locations, permits, officiants, photography, flowers, transportation, beauty services, guest arrangements, and other requested services
• Provide wedding-planning, proposal-planning, vow-renewal, ceremony, and wedding-day support
• Communicate before, during, and after an event
• Assist with administrative marriage-license and paperwork guidance
• Process or confirm payments
• Maintain client and business records
• Provide customer service
• Improve our website, services, and communications
• Protect the website, our clients, our business, and other users
• Detect fraud, misuse, technical problems, or security incidents
• Enforce contracts and policies
• Comply with legal, tax, accounting, regulatory, insurance, and recordkeeping requirements
• Send marketing communications when permitted by law and consistent with your preferences

Submitting an inquiry does not obligate you to purchase services and does not guarantee that a particular date, venue, package, officiant, or vendor is available.

3. Legal Bases for Processing

For visitors located in the European Economic Area, United Kingdom, or another jurisdiction requiring a lawful basis, we may process personal information based on:

Contract

Processing may be necessary to respond to your request, prepare a proposal, enter into an agreement, or provide wedding-planning and related services.

Consent

We may rely on your consent for marketing communications, nonessential cookies, sensitive personal information, photographs, testimonials, or other uses requiring consent. You may withdraw consent, subject to legal and contractual limitations.

Legitimate Interests

We may process information for legitimate business purposes such as responding to inquiries, operating and improving the website, maintaining security, preventing fraud, managing client relationships, and protecting legal rights.

Legal Obligations

We may process information when necessary to meet tax, accounting, regulatory, court, insurance, or other legal requirements.

4. How We Disclose Information

We may disclose information only as reasonably necessary for the purposes described in this policy.

Wedding and Event Providers

With your authorization or when reasonably necessary to provide requested services, we may share relevant information with venues, officiants, photographers, florists, transportation companies, hair and makeup professionals, musicians, permit authorities, ceremony participants, and other vendors involved in your event.

We share only information reasonably needed for the vendor to provide or discuss the requested service.

Business Service Providers

We may use trusted providers for website hosting, email, security, forms, analytics, file storage, scheduling, communications, invoicing, payment processing, accounting, legal services, insurance, and technical support.

These providers may process information on our behalf and are expected to use it only for authorized purposes.

Legal and Safety Disclosures

We may disclose information when reasonably necessary to:

• Comply with applicable law, legal process, or governmental requests
• Protect the rights, property, safety, or security of Ultimate USA Weddings, our clients, vendors, or others
• Investigate suspected fraud, misconduct, security incidents, or violations of an agreement
• Establish, exercise, or defend legal claims

Business Transfers

Information may be disclosed as part of a merger, acquisition, financing, reorganization, sale of assets, or similar business transaction, subject to appropriate confidentiality protections.

5. Sale and Advertising Use of Personal Information

Ultimate USA Weddings does not sell personal information to data brokers for monetary compensation.

We may use service providers that process limited technical or website-usage information for analytics, security, or website improvement. Depending on the technology used and the law where you live, certain advertising-related disclosures could be legally defined as “sharing.”

Where required, we will provide applicable notices and choices concerning the sale or sharing of personal information and will honor legally recognized opt-out preference signals.

6. Cookies and Similar Technologies

The website may use cookies, pixels, tags, local storage, and similar technologies.

These technologies may be used to:

• Enable essential website functions
• Remember visitor preferences
• Protect forms and prevent spam
• Understand website traffic and performance
• Diagnose technical issues
• Measure the effectiveness of communications or advertising

You can usually control cookies through your browser settings. Blocking certain cookies may affect website functionality.

Where applicable law requires consent before placing nonessential cookies, those technologies should remain disabled until consent is provided.

Third-party platforms may collect information according to their own privacy policies when you select a social media link, view embedded content, use an interactive feature, or visit another website.

7. Marketing Communications

We may send information about our wedding services when you request it, have an existing business relationship with us, or have otherwise consented where required.

You may opt out of marketing emails by using the unsubscribe method provided in the message or by contacting us. We may still send transactional or service-related communications concerning an inquiry, contract, payment, or event.

8. Payments

The public website may not directly store complete payment-card information.

When electronic payments are accepted, card or banking information may be processed by a third-party payment provider. We may receive information such as the payer’s name, payment amount, payment status, transaction date, and limited transaction identifiers.

Payment providers maintain their own privacy and security practices.

9. Data Retention

We retain information only for as long as reasonably necessary for the purpose for which it was collected.

Retention periods may depend on:

• Whether you become a client
• The length of the inquiry and planning process
• Contractual, accounting, tax, insurance, or legal requirements
• The need to maintain records of services and communications
• Dispute-resolution and legal limitation periods
• Your consent and communication preferences
• Security and fraud-prevention needs

Information that is no longer reasonably needed may be deleted, anonymized, or securely archived, subject to legal and operational requirements.

10. Data Security

We use reasonable administrative, technical, and physical measures designed to protect personal information against unauthorized access, misuse, loss, alteration, or disclosure.

No website, email service, storage system, or internet transmission can be guaranteed to be completely secure. Please use care when sending sensitive information electronically.

11. International Information Transfers

Ultimate USA Weddings is located in the United States and works with couples from the United States and other countries.

Information submitted through the website may be processed or stored in the United States or another country where our service providers operate. Privacy protections in those countries may differ from those in your home country.

When required by applicable law, we use appropriate safeguards for international transfers.

12. Your Privacy Rights

Depending on where you live and whether a particular privacy law applies, you may have the right to:

• Request access to personal information held about you
• Request correction of inaccurate information
• Request deletion of certain information
• Request restriction of certain processing
• Object to certain processing
• Request a portable copy of information
• Withdraw consent
• Opt out of certain marketing communications
• Opt out of the sale or legally defined sharing of personal information
• Appeal the denial of a privacy request
• Receive equal service without unlawful discrimination for exercising a privacy right

These rights may be subject to exceptions. For example, we may need to retain information to complete a contract, comply with law, maintain financial records, prevent fraud, or establish or defend legal claims.

To submit a privacy request, contact us using the information at the end of this policy. We may need to verify your identity before fulfilling a request. An authorized agent may submit a request where permitted by law, subject to verification.

Residents of the European Economic Area or United Kingdom may also have the right to lodge a complaint with their local data-protection authority.

13. Do Not Track and Privacy Signals

Some browsers provide “Do Not Track” or privacy preference signals. There is not one universally accepted standard for all such signals.

Where legally required, we will process recognized opt-out preference signals, such as Global Privacy Control, in accordance with applicable law.

14. Children’s Privacy

This website and our wedding-planning services are not directed to children under 13, and we do not knowingly collect personal information directly from children under 13 through the website.

Information about children attending or participating in an event should be provided only by a parent, legal guardian, or authorized adult and only when reasonably necessary for event planning.

Contact us if you believe a child has submitted personal information without appropriate authorization.

15. Photographs, Testimonials, and Wedding Stories

We will not intentionally publish a client’s private wedding photographs, testimonial, full name, or personal wedding story for promotional purposes without permission or another appropriate legal basis.

Photographers, venues, social media platforms, and other vendors may maintain separate usage rights and privacy practices under their agreements with you.

16. Third-Party Websites

The website may contain links to venues, social media platforms, review websites, government offices, vendors, and other third-party websites.

Ultimate USA Weddings does not control and is not responsible for the privacy, security, availability, or content of third-party websites. Review their policies before providing personal information.

17. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our services, technology, business practices, or legal obligations.

The revised policy will be posted on this page with an updated effective date. Material changes may also be communicated through another appropriate method.

18. Contact Us

Questions, requests, or concerns about this Privacy Policy or personal information may be directed to:

Email: info@ultimateusaweddings.com
Telephone: +1 (917) 821-4774